Position details:
- Number of positions: 1
- Position name: Senior Executive/Lead – Global Mobility and Facility Admin
- Experience: 2 - 4 years
- Work location: HM Towers, Brigade Road, Bangalore
- Joining period: Immediate to 2 weeks
Qualifications:
- 2 to 4 years of experience in visa processing for USA (H-1B, L1 & B1) and European countries (business & work permit visa) in IT Services company (ideally from a Mid-sized, Indian IT working for USA / European Clients)
- Experience in International & domestic travel coordination (booking of air tickets, accommodation & etc)
- Strong knowledge of visa regulations, travel logistics, and office facility management practices.
- Having experience in managing office facilities and coordinating with vendors (travel, housekeeping, pest control, stationery, & etc)
- Good communication, flexible, and negotiation skills with highly energetic, proactive, and a high level of ownership.
- Bachelor’s degree in Business Administration, Hotel & Hospitality Management, or BA/ B.Com/ B.Sc.
- Ability to manage multiple tasks and work under pressure.
- Hands-on experience in using Office 365 applications (Excel, Word, PPT & etc)
Key Responsibilities:
Visa and Immigration Management: 25%
- Manage the entire visa process, including application, documentation, submission, and follow-up for employees traveling internationally.
- Stay updated on visa regulations and requirements for different countries (specifically USA & Europe) and ensure compliance with immigration laws.
- Coordinate with visa consultants, embassies, and consulates to expedite the visa process.
- Collaborate with HR, Finance, and other departments to align travel with company policies and goals.
- Provide guidance and support to employees on visa-related matters, including documentation and interview preparation.
- Maintain accurate records of all visa applications and status updates.
- Develop and implement policies and procedures for visa processing, travel management, and facility administration.
International & Domestic Travel Coordination: 30%
- Plan and arrange international & Domestic travel for employees, including flights, accommodations, transportation, and itineraries.
- Ensure cost-effective travel solutions while maintaining quality and convenience for travellers.
- Manage travel insurance and emergency assistance for employees traveling abroad.
- Coordinate with travel agencies and vendors to negotiate contracts and get the best rates.
Facility Administration: 45%
- Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment.
- Manage relationships with facility service providers, including cleaning, security, builder, and maintenance contractors.
- Ensure compliance with Information Security, health, and safety regulations within the facility.
- Coordinate office space planning and allocation, including workstation setup and relocation.
- Handle procurement and inventory management of office supplies, equipment, and maintain the asset inventory report.
- Prepare and present reports on visa status and facility operations to the department head & senior management.